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Friday, November 8 • 2:15pm - 3:00pm
This Ain’t Your Papa’s Allocation Formula!: Team Based Approaches to Monograph Collections Budgets

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The University of Guelph Library’s organizational renewal created new strategic teams out of the existing liaison-based model. Fundamental to this vision was the creation of small teams of specialists who would deepen their skills and engagement within specified team objectives; the Information Resources Team focuses exclusively on collection development, management and evaluation and assessment linked to curricula.

In moving to a team-based ethos, the IR Team has re-engineered and re-aligned how the institution allocates, budgets and orients its work for monographic collections. This presentation will cover the many external and internal factors that have shaped Guelph’s unique approach to this core team activity, including increased consortial licensing, evolving publishing trends, the growth of multi-institutional research teams, changes in research and teaching, an increased focus on accountability, and the demise of formal university governance bodies such as Guelph’s Senate Library Sub-Committee.

The evolution of the monographs budget has seen a shift from departmental budgets to broader allocated budgets in response to resource format changes (ebooks, digitized collections) and shifting strategic priorities (fund pooling, approval plans, curricular reform). A fundamental paradigm shift from allocation metrics towards post-hoc adjustments based on curricular need and efficiency is described. Time-series linked examples of current UG Mono budget structures will illustrate this budgetary evolution. The increasing reliance on external systems (GOBI, Cognos MIS) to actively manage the monographic budget allocations and expenditure processes will be discussed.

Strategies from both a Selector’s point of view and that of the Team Head to adapt, change and modify budgeting practices will be analyzed, with a focus on ensuring user needs and broad based disciplinary equity are met.


Scott Gillies

Head, Information Resources Team, University of Guelph
Scott Gillies is currently the Head of the Information Resources Team at the University of Guelph. The University of Guelph is a medium sized comprehensive research university in Guelph, Ontario, Canada and is a member of the Canadian Association of Research Libraries (CARL). Scott... Read More →
avatar for Helen Salmon

Helen Salmon

Collections Librarian (Humanities), University of Guelph Library
Helen Salmon is a Collections Librarian at the University of Guelph Library, with selection responsibilities for the Humanities and Media Resources. She holds an M.A. and an M.L.S. degree, both from the University of Western Ontario. Helen has worked as an academic librarian for the... Read More →

Friday November 8, 2013 2:15pm - 3:00pm EST
Room 122, Addlestone Library 205 Calhoun Street, Charleston, SC 29401

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